At a time when business startups are under pressure to grow and compete, software can play a critical role in helping them to operate more efficiently. This is particularly true for trades businesses like plumbers, electricians, builders and the like.
In a recent study by cloud-based accounting giant, Xero, it was found that nearly two-thirds of small business owners feel they could be more productive, and 85% believe the solution is to operate smarter – not just harder.
By automating key tasks and processes, software can free up business owners from admin and repetitive tasks, so that they can concentrate on growing the business. In fact, a study by the Boston Consulting Group found that companies that use software to automate and streamline their operations are 50% more productive than those that don’t.
So how can startups take advantage of this powerful force for productivity?
Use time more efficiently by Job Scheduling
Juggling a busy work schedule can be difficult, especially when there are multiple projects and work teams involved. Job scheduling software can be a helpful tool to manage your time and improve your productivity.
Job scheduling software can help you prioritise your tasks and break them down into manageable steps. This can help you stay on track and avoid feeling overwhelmed.
By using job scheduling software, businesses can set and track employee task deadlines, receive reminders for upcoming tasks, and create reports to evaluate employee productivity.
Job scheduling software can also help you communicate with your team. If you need to delegate tasks, you can use the software to assign tasks to specific team members. This can help you make sure that everyone is on the same page and avoid confusion.
The best job scheduling apps allow you to see your work teams on GPS in real time, and allocate a job to the nearest qualified team.
In addition, job management software can automate the process of allocating resources, such as equipment and materials to employees based on their task schedules. This can help to ensure that employees have the necessary resources on hand to complete their tasks in a timely manner.
Reduce Admin by automating tasks like Timesheets
If your organisation is like most, managing employee time and attendance is a complex and time-consuming task.
If you are looking for ways to improve your productivity, automated timesheet software can be a great option. This type of software can help you keep track of employee time, projects, and tasks so that you and they can be more efficient with your work.
There are many different options available when it comes to timesheet software, so you will need to find the one that best suits your needs.
One of the great things about timesheet software is that it can help you to see where employees are spending their time. This information can be very valuable in helping you to determine where you need to focus their efforts. If you see that they are spending a lot of time on tasks that are not productive, you can make changes to workflow to eliminate waste.
Another benefit of using timesheet software is that it can help you stay organised. This is especially useful if you have a lot of projects that you are working on. Having all of your information in one place can make it much easier to find what you need when you need it. This can save you a lot of time in the long run.
There are a few things to keep in mind when you are choosing timesheet software. First, you want to make sure that the software you select is compatible with your operating system. Second, you want to find software that offers a variety of features. This will allow you to customise the software to fit your specific needs. Finally, you want to make sure that the software you select is easy to use.
When you are ready to start using timesheet software, you will need to decide how you want to track your time. You can use the software to track your time by project, task, or even by employee. This will allow you to see where your employees are spending their time so that you can make changes to your workflow.
Once you have decided how you want to track your time, you will need to set up the software. This process is usually very easy and only takes a few minutes. After the software is installed, you will need to input your information so that it can begin tracking your time.
Be prepared by Managing Stock and Materials
Any business can benefit from improved productivity, and this is especially true for businesses that rely on stock. Good stock management is essential for ensuring that products are available when customers need them, and that businesses don’t overspend on inventory. Stock management software can help businesses to keep track of their stock levels and to automate and streamline stock-related processes.
There are many different types of stock management software available, and the right solution for a business will depend on its specific needs. However, all stock management software solutions can help businesses to improve their productivity in some way. Here are just a few examples.
- Automating stock-related tasks
Stock management software can automate a range of tasks, from placing orders with suppliers to issuing stock warnings when levels get low. This can free up time for businesses to focus on other tasks, and it can help to ensure that tasks are completed accurately and on time.
- Improving communication
Good communication is essential for effective stock management. Stock management software can help to improve communication by providing a central platform for businesses to share information about inventory levels, orders, and more. This can help to avoid misunderstandings and to ensure that everyone is on the same page.
- Reducing errors
Human error is inevitable, but it can cause major problems in stock management. Stock management software can help to reduce errors by providing accurate and up-to-date information about stock levels and by automating tasks. This can help businesses to avoid overstocking or understocking, and it can save time and money.
- Saving time
Stock management software can save businesses a lot of time. By automating tasks and improving communication, businesses can spend less time on stock-related tasks. This can free up time for businesses to focus on other areas of their operation.
- Reducing costs
Stock management software can help businesses to reduce their costs in a number of ways. By preventing overstocking, businesses can avoid the wasted time and money associated with storing excess inventory. Additionally, by reducing errors, businesses can avoid the costs associated with incorrect orders or stock levels.
Simplify bookkeeping using Cloud Based Accounting
The cloud has been a game-changer for businesses of all sizes. It’s no wonder that accounting software is one of the most popular applications for businesses making the switch to cloud-based solutions like Xero.
Moving to the cloud can improve productivity in a number of ways, from improving data security to enabling remote working. But when it comes to accounting software, there are some key benefits that can help businesses to work more efficiently and get more done.
- Access to real-time data
One of the advantages of cloud-based accounting software is that it gives users access to real-time data. This is crucial for making accurate and up-to-date financial decisions. With on-premise software, businesses often have to work with data that is a few days or even weeks old, which can make it difficult to get an accurate picture of the business’s current financial position.
- Automatic updates
Another productivity boost that comes with cloud-based accounting software is automatic updates. With on-premise software, businesses have to wait for new versions of the software to be released before they can benefit from the latest features and improvements. With cloud-based software, new features and updates are automatically pushed out to users as soon as they’re available, so businesses can always be sure they’re using the most up-to-date version.
- Reduced IT costs
Moving to the cloud can also help businesses to save money on IT costs. With on-premise software, businesses have to invest in their own hardware and infrastructure, as well as pay for ongoing maintenance and support. With cloud-based solutions, businesses only pay for the software they use, which can lead to significant cost savings.
- Anytime, anywhere access
Another key benefit of cloud-based accounting software is that it can be accessed from anywhere, at any time. This is a huge advantage for businesses with employees who work remotely or who need to travel for work. With on-premise software, businesses often have to invest in additional hardware and licenses for employees who need to access the software from outside the office.
- Improved collaboration
Cloud-based accounting software can also help to improve collaboration within businesses. With on-premise software, businesses often have to manage multiple versions of the software, which can make it difficult for employees to work on the same data. Cloud-based solutions make it easy for employees to access and share data, which can help to improve collaboration and make it easier to get work done.
- Integrated with Other Software
Some would say that the real strength and benefit of cloud-base accounting is that it can integrate with the other software you are using like job costing, timesheets and stock management.
This means, for example, that quotes you send to customers are automatically brought into the accounting system when the customer accepts it. This saves double-entry and reduces associated errors.
Lastly, cloud-based accounting software is often much more affordable than traditional desktop software. This is because you only have to pay for the software as you use it, rather than paying for an upfront license fee. This can save your business a lot of money, especially if you only need the software on an occasional basis.
Convert more leads through Job Costing and Quoting apps
If you are in the business of selling products or services, then you know how important it is to be able to accurately estimate the cost of a project. Job costing and quoting software can help you do just that.
This type of software can improve your productivity by making it easier to calculate the cost of a project, and then generate a quote for your customer.
In the past, many businesses would use a manual process to estimate the cost of a project. This could be time-consuming and error-prone. With job costing and quoting software, you can input the necessary data and let the software do the work for you. This can save you a considerable amount of time, and help to ensure that your quotes are accurate.
Job costing software allows you to create templates for jobs that you complete on a regular basis. This means you can enter it once and then use it for multiple jobs over time. You still retain flexibility and the option to add other products or services to customise each job.
Another benefit of using this type of software is that you can often create a more detailed quote for your customer. This can help to win over more business, as your potential clients will see that you have taken the time to understand their specific needs.
In order to create high converting job costing quotes, make sure to include the following elements:
- An accurate and itemized estimate of all costs involved in the project. This should include materials, labour, and any other associated costs
- A timeline for the project that is realistic and achievable
- A clear understanding of the scope of work to be completed
- A competitive price that is in line with the quality of work to be provided
- A professional presentation that is free of errors and conveys confidence in your company’s ability to complete the project
Get paid faster by automating Invoicing
You know how important it is to get paid promptly and efficiently. You also know that spending too much time on accounting and administrative tasks can take away from running and growing your business.
The good news is that invoicing software can help improve your productivity by automating the billing process.
Invoicing software can save you time by generating invoices automatically, based on purchase orders, quotes, job schedules, or other data. This means you don’t have to waste time creating invoices manually. The software can also help you keep track of payments, so you can see quickly who has paid and who hasn’t. This information can be helpful in following up with customers who are late in paying.
Invoicing software can also help you manage your finances more efficiently. By having all of your invoices and payments in one place, you can get a better bird’s eye view of your business’s financial health. This can help you make better decisions about where to allocate your resources.
Perhaps the biggest benefit of invoicing software is that it can help you get paid faster. According to a recent survey, the average business owner spends over six hours a week chasing payments. This is time that could be better spent running and growing your business. If you’re like most business owners, you’re probably looking for ways to get your customers to pay their invoices faster.
By sending invoices electronically, you can eliminate the time it takes for the invoice to be delivered and processed. This can lead to faster payment and improved cash flow for your business.